April 17, 2021

When working remotely, collaboration is a challenge. Here are top tips for a more productive remote work environment.

Why spontaneous conversations between employees are important for remote companies.

After the covid19 pandemic struck the world in 2020, almost every company started adopting some level of remote working. Now that we have a considerable percentage of employees from several companies working remotely, most of these miss the spontaneous conversations that used to happen in the actual workplace. 

Such conversation would yield lots of new ideas that could be important towards the growth of the company. Most remote working collaboration tools do not make it easy for remote workers to have such conversation, making it a bit boring for employees to work from home. 

Team Meeting in Waimz

Let’s look at some of the reasons why these spontaneous conversions are necessary for remote workers.

1. They are a source of new ideas.

Ideas that make companies better may not necessarily come from formal meetings; some actually come from random conversations between employees. For instance, some workers might be having issues with some of the tools they use to do their day-to-day tasks and probably don't get the chance to share such problems in the formal meetings that usually have a pre-planned agenda. 

These kinds of issues are easily shared in random conversations where there is little tension, so one is free to express themselves fully. Having these conversations helps the parties involved to find a solution for the problem. The new ideas generated could be crucial for the company's overall productivity and efficiency of the company.

2. They are a source of new ideas.

It is easy to develop new ways of doing things when two or more employees brainstorm ideas about overcoming a particular challenge at work. You will be surprised to find out that the most brilliant solutions to problems are generated during random conversations between employees. These conversations usually have no agenda, so one can brainstorm as many ideas as they can without any limits.  

Improved creativity is always the bi-product when employees are allowed to collaborate randomly. At the end of the day, this boosts innovation in the company, which is crucial for beating competitors in any industry.

3. They boost positive emotions.

Most of the time, workers spend most of the day focusing on getting work tasks done, which is a good thing. However, if they do this without taking off time to interact with their fellow workers, it could easily lead to stress and anxiety. Having random conversations with workmates is one of the ways workers can refresh their minds. 

To some executives, this may seem like wasting time, but these refreshing moments make workers more efficient when done in a regulated manner. Remember, the mental state of the workers is crucial if you want them to do quality work in the long term.

4. They are suitable for conflict management

Some of the conflicts between employees may not easily be fixed during formal meetings, but through having random conversations with the parties involved in the conflict. So, the company's HR can take-off time and initiate a random call or text with one of the team members to check how they are faring as they work remotely. 

It is through such calls/texts that these workers tend to open up about their conflicts and probably what is causing them. In this kind of scenario, the HR may also initiate another spontaneous conversation with the other concerned parties and get their side of the story as well. This information can then be used to make a decision that would help mend the relationship between the conflicting employees. 

5. They help build a stronger bond between the team

Having random, unstructured chats allows your team to open up with their fellows about their personal life. These conversations create a spirit of togetherness within your team, which leads to more efficient collaboration. When workers get to know more about each other, it becomes more natural to offer each other support while doing work. 

This bond is also crucial as far as skill-sharing is concerned. When your team feels more like family, it is easier for them to share skills because they all want to see everyone thrive at the company. It also eliminates unhealthy competition within your team that could create negative energy in the team. 

Employees playing video games together in Waimz.

How to encourage spontaneous conversations in a remote team.

Now that you know why random conversations are essential let's take a look at how you can encourage your team to have them.

Give them remote working tools that incorporate spontaneous chats.

One of the easiest ways to encourage random, unstructured talks is by giving your team remote working apps that make it easy to do so. Waimz is one of those remote working tools that makes it easy for team members to have random chats at any time of the day. It has features like proximity chat, after hours, and events that are all designed to encourage spontaneous conversations.

Give your team breaks.

You can also encourage random chats by giving your team breaks within their workday. It is during these breaks when employees are not actively doing work tasks that they can get to chat with their fellows freely. If possible, you can make these breaks compulsory for everyone to make sure your entire team takes some minutes to refresh before proceeding with their work.

Final thoughts

As we have seen above, spontaneous conversations are a very crucial aspect for efficient remote working. Encouraging these conversations will only make your team more efficient, creative, and bonded together. Having such talks might be a little challenging in a remote working environment, but you can use tools like Waimz to address this issue.   

Waimz increases the bond between our team members, which is crucial for our company's success. It helped our team to feel more like a family, and it is easier for us to share skills, communicate and share each other's vision.